As a comprehensive solution, universal data access control provides a consistent approach to securing various data platforms and services. Managing access to all assets from startups to large corporations becomes simpler with a unified data access control system.
So, this article showcases how universal access controls can help your organization by covering the following topics:
What is Universal Access Control?
Universal access control, often abbreviated as UAC, is a concept that unifies individual data access control systems to provide comprehensive security across various platforms and services. UAC traces its roots back to traditional mechanisms primarily focused on securing physical premises or specific digital spaces.
However, technology evolved with the need for more advanced and integrated data access control solutions. UAC emerged as a response, promising a universal approach that seamlessly handles diverse platforms and services.
Read more:
- Read about how Satori helped Gong accelerate time-to-value from data by automating data access controls.
- In an S&P Global Report about Automating Access Controls for Improved Efficiency
Key Components of Universal Access Control
Every UAC system is built on three key components.
1. User Authentication and Identification
Identifying and authenticating users is an essential component of any access control system. Typically, users identify and authenticate themselves with usernames and passwords, biometrics, and/or multi-factor authentication mechanisms. These processes aim to prevent unauthorized individuals from accessing systems and data they cannot view or manipulate.
2. Access Control Policy Definition and Enforcement
Data access control policies define users’ actions, on which resources, and under what conditions. They are the rules that govern how, when, and by whom a resource can be accessed. Examples of types of access controls include role-based access controls (RBAC) or attribute-based access controls (ABAC). Enforcement mechanisms ensure these policies are adhered to consistently across the organization, preventing unauthorized actions.
3. Integration with Various Platforms and Services
For UAC to be truly ‘universal,’ it must seamlessly integrate with various platforms and services. This allows for consistent protocols, whether a user is accessing a local database or a cloud-based application.
Benefits of Universal Access Control
UAC brings a few key benefits to both administrators and end-users, including:
- Improved security: UAC reduces the risk of unauthorized access and data breaches by providing comprehensive and consistent access control. This is crucial in preserving the integrity and confidentiality of sensitive data.
- Enhanced user experience: With UAC, users don’t have to juggle multiple credentials for different services. This streamlining enhances the user experience, making it easier for individuals to interact with various systems and platforms.
- Streamlined administration: UAC simplifies access rights management, making it easier for administrators to assign and modify permissions. With an easier process for tracking and controlling who has access to sensitive data, administrators can more easily comply with relevant regulations and standards.
- Scalability: As an organization grows, so do its access control needs. UAC systems can usually scale easily as they reduce the administrative burden of adding and removing new users.
- Flexibility: Capable of integrating with various platforms and services, UAC systems can adapt alongside changes in the applications, platforms, and services your organization uses.
Use Cases for Universal Access Control
To help illustrate how a UAC system can help organizations improve efficiency and security, here are a few common use cases.
Corporate Environments
Corporate environments present unique challenges for access control. Employees often shift roles, new hires join the organization, and others leave, each change requiring updates to access permissions. Keeping track of these changes and ensuring correct access rights can be complex. UAC is particularly useful in this dynamic environment.
With UAC, corporations can centralize their access control needs into a single system. This unification simplifies management and ensures consistency across the organization. When an employee changes roles, their access permissions can be quickly updated to reflect their new responsibilities. This reduces the risk of employees retaining access rights they no longer need, a principle known as “privilege creep,” which can pose significant security risks.
Startups
Startups, known for their rapid growth and frequent changes, can use UAC to become more agile. Whether it’s testing a new project management tool, migrating to a different cloud storage provider, or adopting a new customer relationship management system, these changes can complicate access control.
UAC accommodates these changes by integrating access control for all applications, platforms, and services. As a result, startups can configure access control requirements on new applications using existing access permissions. It also makes the transition smoother reducing the risk of error when creating and managing access accounts for new tools.
Dispersed Teams
Managing access to data can be a significant challenge in an age where remote work and geographically dispersed teams are more common than ever. Employees may be spread across different time zones and use various devices to access company resources, complicating the task of ensuring that only the right people gain access to the right data at the right time.
Using time-based access control rules, UAC enables administrators to effectively manage cloud data access across different time zones. These rules can prevent employees from accessing assets outside of regular working hours to reduce the risk of unauthorized access on personal devices.
Common Challenges with Universal Access Control
A few common challenges that organizations can expect when implementing and using UAC include:
- Setup complexity: Setting up a UAC system can be complex, especially for organizations with many users, diverse access needs, or many applications. It requires careful planning to ensure all potential use cases are covered and the system is configured correctly.
- User training: Users need to be trained on how to use the UAC system. Typically, it involves new user accounts and a new method of identification and authentication. If users fail to understand these changes, it can lead to errors, frustration, and potential security vulnerabilities caused by employees looking for workarounds.
- Integration with existing systems: UAC systems often must integrate with various existing applications, platforms, and services. Ensuring seamless integration can be challenging, particularly if these systems were not designed with UAC in mind.
Conclusion
As organizations continue to expand their use of diverse platforms and services, the need for a comprehensive, efficient, and secure cloud access control system becomes apparent. UAC provides a secure and efficient access control system that unifies access policies across applications, platforms, and employee locations.
You can start implementing UAC today with the help of Satori’s Data Security Platform. With Satori, you can universally manage data access using just-in-time and self-service data access to ensure enhanced productivity with built-in compliance and security. It offers comprehensive, secure access management, permissions, security, and compliance policies to keep your data assets secure and compliant.
To learn more about implementing universal access control book a 30-minute consulting call with one of our experts.
